The high school transcript is an official document detailing a student's academic record. The transcript includes a list of courses, grades, GPA, credits, and test scores, along with an overview of honors, awards, and extracurricular activities.
An Official Transcript Form
In order to prepare transcripts for our homeschool, the internet was searched extensively and all pertinent information was compiled and organized into a concise two-page document. This form was used successfully in the college admissions process. You are welcome to utilize these blank copies of the form that we used.
High School Transcript Form - pdf
High School Transcript Form - doc
The Transcript as a Planning Tool
A blank transcript form may be used as a handy high school planning tool. Pencil in your student's required and elective courses for each year. Be sure to check state homeschooling requirements and possible college admission requirements.
Maintaining a Transcript
- Maintaining a transcript can be accomplished easily by updating the document on a regular basis.
- At the end of each quarter or semester during high school, transfer grades from report cards to the transcript (or simply add the grades to the transcript if your homeschool does not use report cards) and assign credits earned.
- Several resume entries relating to a similar activity or topic may be condensed into a single line on the transcript. For example, if on the resume several entries relate to 4-H, they may be condensed into one line on the transcript, such as "2010-2014 4-H Club".
- Record the highest test score obtained for each type of test.
- A transcript should not exceed
two pages in length; therefore, adjust font sizes, page margins, and table settings as needed.
- Keep a transcript for each student with your homeschool's permanent records.
College and Scholarships
The student's high school transcript is typically required for college admissions and scholarship applications. When applying to some colleges and universities, the Common Application is used. Having an up-to-date transcript will make the task relatively easy to transfer the required information to the online forms.
You Can Do This!
Yes, you can compile an official high school transcript for your homeschooled student.
- Download and/or print out a blank transcript form.
- Begin editing text and filling it in.
- Update the transcript on a regular basis.
- Customize the transcript according to your needs and preferences.
Sample Transcripts
The Home Scholar
Mary Baldwin College
Home School Incorporated
Eclectic Homeschool Online
Related Links
HSLDA
Donna Young
Oklahoma Homeschool
7 Sisters
Examiner
Extra Tip
Compile an elementary and/or middle school transcript for a younger
student as a way to practice for preparing the high school transcript...
and to document your student's early academic years as well.
Homeschoolers in our neck of the woods here in Kentucky are thrilled that a local homeschool student won the state-level Geographic Bee in April and is advancing to participate in the national competition in Washington, D.C. later this month!
Participation in the National Geographic Bee is a wonderful educational experience that is open to homeschooled students. This past January it was my pleasure to serve as Moderator at the school-level Geographic Bee organized for homeschool students in our area, and I look forward to serving in that capacity again in 2014. Here are a few tips to help your homeschool support group organize a school-level Geographic Bee in your area.
Registration
In early September, a letter and registration fee are sent by your homeschool support group to National Geographic requesting contest materials and designating a teacher (not a parent of a participating student) to be the recipient of the contest materials. The recipient of the contest materials must be the one who directs the Bee and later administers the qualifying test to the winner. There is a minimum participation requirement of six students in grades 4 through 8 for the 2013-14 school year in order to conduct an official school-level competition. The registration fee for the entire group is $100 and is due in October of 2013. This amount can be divided up equally among all participants, so the more participants, the better!
Date and Time
Announce to your homeschool support group that plans are being made to hold a 2014 school-level Geographic Bee, begin a sign-up list, and later schedule a date and time for the event (probably early January 2014). Working around the schedules of several students to set a day and time for the event can be tricky, so begin working to pin down a date and time as soon as the time frame for holding the school-level Bee is announced.
Location
Secure a location well in advance for holding the event. You will need a large room with tables and chairs placed in the front of the room for the participants, a podium for the Moderator, and seating for the audience. A name card placed on the table in front of each participant adds a nice touch. A large community meeting room, school classroom, or church class/fellowship room should work well. When reserving the location, allow a couple of hours for the actual event, plus ample time to set up and later clean up the room.
Get Started!
With this much advance notice, students have plenty of time to study and prepare for the 2014 school-level Geographic Bee... maybe consider having a special focus on geography during the summer and/or the fall months. Click here for complete details about the National Geographic Bee, as well as study tips, resources, and more.
Report Cards and Progress Reports
Report cards, sometimes referred to as progress reports, function as tools to monitor student academic progress and to document the subjects and courses taken by each student each school year. Initially used by school teachers to communicate a student's progress with his/her parents, report cards may appear to be redundant for homeschool teachers/parents to use, but the maintaining of report cards and/or progress reports are nonetheless required of homeschoolers in many states. Progress reports written in paragraph or journal form are an ideal way to record observations, progress, strengths, weaknesses, and interests of your student, which may be extremely interesting to read later as your child grows and matures. Regardless of the format, continuous updating of report cards and/or progress reports can work as a valuable tool in helping you to identify trends in your child's work, indicate areas where more work may be needed, and give insight to future educational plans. Be sure to check if report cards or progress reports are required by law in your state, and act accordingly. Keep report cards and progress reports with your homeschool's permanent records.
Our Homeschool's Grading System
In our homeschool, we adopted a simple grading system based on 10. My husband, having grown up in Italy, suggested that we use this scale based on the grading scale that he was familiar with that his school used. This scale easily converted to 9.0-10.0=A, 8.0-8.9=B, and 7.0-7.9=C. A grade of 10 was only given in our homeschool for exceptionally good work, and our boys understood that it was generally difficult to earn a 10. While they did not work just to get a "10", they did realize that if they saw a 10 at the top of the page they had the satisfaction of knowing that they had made a remarkable accomplishment. Being both homeschool teacher and mom, I did not want to fall into the trap of giving 10's for everything the boys did. I wanted to be as objective as possible in documenting the boys' work and progress. When grading papers, I used the Original E-Z Grader which has been an extremely useful tool throughout the years. The boys realized that I was not simply giving them a grade; the grade was earned based on their actual performance.
Grading Scales
Some schools use 94-100 for an A, while others use 90-100 for an A. Since grading is very subjective, there is no standard grading method, curriculum varies from school to school and from class to class, I suggest not losing much sleep over which grading scale you use. Simply be consistent with the grading system you choose, allow your children to be aware of it, and be diligent about maintaining any required documentation.
Report Card Forms
Listed below are blank report card forms you may download, personalize, and print out. You are welcome to use these forms as they are or copy and modify them in order to customize for your particular needs. Print report cards on card stock for durability. Fold them in half to keep them conveniently in a small manila envelope with your homeschool's permanent records.
Elementary Report Card Forms
Middle School Report Card Forms
In Kentucky, parents may choose to educate their children at home. Homeschools are considered to be private schools. There are no qualifications for homeschool teachers in Kentucky. All children between the ages of 6 and 16 must be enrolled in school. For complete details, refer to the Kentucky Department of Education's Home School page and print out the Kentucky Home School Information Packet. Read the information carefully and keep it with your homeschool permanent records for reference.
Letter of Intent to Homeschool
Homeschool parents are to send a letter to the public school district at the beginning of each school year stating their intent to educate their children at home. The school calendar on your local public school district's website will indicate the first day of the school year. A sample letter may be found in the Kentucky Home School Information Packet. It is recommended that a copy of the letter be kept with the homeschool's permanent records, and that the letter be sent by certified mail with a return receipt. Attach the returned receipt to your homeschool's copy of the letter.
Progress Reports
Progress reports (report cards) are to be maintained to document the subjects taken and to monitor progress each year. Report cards are not required to be sent to the Kentucky Department of Education nor to the local school district. Maintaining a portfolio containing samples of the student's best work is recommended (not to mention that it becomes a precious keepsake of your child's work and progress through the years).
Links to printable report card forms are listed below for your convenience. Print report cards on card stock for durability. For the Elementary and Middle School report cards, print on both sides of one sheet, fold in half, and place in a 5x7 manila envelope. Keep report cards with your homeschool's permanent records.
Elementary Report Cards
Middle School Report Cards
High School Report Card
Attendance Records
Accurate attendance records are to be kept in a notebook, computer, calendar, etc. The minimum school term is 185 days, which includes the equivalent of 177 six-hour instructional days plus non-instructional days (recordkeeping days and/or holidays).
On this Attendance form, simply write the dates of instructional days on the numbered lines. Dates for non-instructional days may be written and highlighted for easy reference. Personally, for the "non-instructional" days, I enter and highlight dates for Thanksgiving Day, Christmas Day, and New Years Day as holidays, and at the end of each quarter enter and highlight one or two recordkeeping days. Print the Attendance form on card stock for durability and keep it with your school's permanent records.
Subjects Taught
Kentucky law states that homeschooled students are to be taught subjects that will educate them to be intelligent citizens. Instruction is to be presented in the English language. Subjects taught are to include, but not be limited to, reading, writing, spelling, grammar, history, mathematics, and civics.
High School Graduation Requirements
Minimum high school graduation requirements in Kentucky are listed below, for a total of 22 credits. It is the responsibility of the homeschool to issue the diploma.
Language Arts, 4 credits
Social Studies, 3 credits
Mathematics, 3 credits
Science, 3 credits
Health, 1/2 credit
Physical Education, 1/2 credit
Visual and Performing Arts, 1 credit
Electives, 7 credits
Pre-college curriculum requirements in Kentucky are the same as those listed above, except that two of the Elective credits are for two years of one Foreign Language. Please note that the minimum graduation requirements are listed; taking even more courses is preferred for college-bound students.
Homeschool Support Groups
Joining a local homeschool support group in Kentucky is a great way to connect with other homeschooling families and to find encouragement, support, activities, and up-to-date information. If a support group isn't listed for your area, ask about homeschool contacts at your local public library.
Be a Responsible Home Educator
Educate yourself concerning state homeschooling requirements and diligently work on a regular basis to maintain your homeschool's documentation in order to conduct your homeschool in Kentucky with confidence.
Schedule school subjects and their corresponding resources by downloading and printing out the Individual Learning Plan (ILP) worksheets listed below. This convenient system will help you to successfully plan and customize your child's academic years, as well as to plan purchases of books and other materials.
Individual Learning Plan for Elementary doc
Individual Learning Plan for Elementary pdf
Individual Learning Plan for Middle School doc
Individual Learning Plan for Middle School pdf
Individual Learning Plan for High School doc
Individual Learning Plan for High School pdf
Assign Required Courses
Referring to your state's homeschooling and high school graduation requirements (see my previous post), assign required courses and electives to be taken each year on an ILP worksheet. Indicate which courses your student is to take each year and cross out any unused blocks. For example, a first-grade student might not take English, so the English block under the "1" would be crossed out.
For high school students, refer to the courses and credits needed to meet high school graduation requirements in your particular state or area, as well as any additional college admissions requirements, and assign each course to an ILP block. Minimum high school graduation requirements may not be sufficient to meet college admissions requirements, so be prepared for your student to take more than the minimum number of required high school courses if planning to attend college.
Scheduling high school courses takes a bit more thought since subjects may be taken all four years, a few years, only one year, one semester, or one quarter. For example, the high school science courses of Biology, Chemistry, and Physics could be taken in 9th, 10th, and 11th grades, 10th, 11th, and 12th grades, or with a break in between. Check for course pre-requisites and schedule them on the ILP accordingly. For example, completion of Algebra I may be a pre-requisite for a Chemistry course. When a subject is not taken every year, cross out any unused blocks. For example, Health and PE would probably not be taken all four years of high school, so the years that Health and PE are not taken would be crossed out.
Add Electives and Family Preferences
Add subjects to the ILP that your child and/or your family find interesting and important to learn about, such as Bible, Vegetable Gardening, Bicycle Maintenance, or Pet Care. In high school, elective courses may focus on college-prep and career-oriented subjects. The ILP worksheet will help you to evenly distribute and appropriately schedule all required and elective courses throughout the homeschooling years. As your student progresses, you will have the flexibility to make adjustments as needed.
Include Supplements
Think outside the books! Include an
interesting variety of educational games, kits, DVDs, CDs, field trips,
websites, projects, and activities to your child's ILP worksheet, too. When the blocks on the ILP worksheet get full, continue with notes on the back of the same page. If using the Word document on the computer, the table cells will expand as needed.
List Resources to Consider
Browsing homeschool catalogs? Shopping online? Going to homeschool conventions? Make a note of specific titles, publishers, item numbers, and prices of resources to consider purchasing for specific courses. Resources may include, but not be limited to, textbooks, workbooks, e-books, audiobooks, online courses, DVD courses, and dual-enrollment classes. Then, when the time comes, you will already have a collection of possible resources to choose from listed for each subject. This list will help to reduce impulse buying and over-spending! In the case that a particular resource doesn’t work out as expected, you will likely have other options already listed on the ILP worksheet.
You Can Do This!
This simple, thorough, and flexible planning system worked for us during our 12 years of homeschooling. Whether you use the ILP worksheets listed above, create your own, or plan by hand on notebook paper, the method you choose is not as important as the actual planning itself. The long term benefits of first getting the big picture, planning thoughtfully, and then focusing on the details will definitely be worth all your efforts.
New to homeschooling? Already homeschooling but need structure? Beginning high school?
Start by developing a general overview of your child's upcoming homeschool years with an Individual Learning Plan, or ILP. Working from customized planning worksheets and updating them regularly will help to assure that your homeschool:
- meets all state homeschooling requirements
- makes academic progress each year
- stays on track, with flexibility to make adjustments
- utilizes time, energy, and resources efficiently
- reduces or eliminates unnecessary purchases
- begins each school year with more confidence and less stress
My next post will feature handy Individual Learning Plan worksheets for Elementary, Middle School, and High School years, along with plenty of tips for using them.
In the meantime, become familiar with homeschool and high school graduation requirements in your particular state or area, especially regarding academic subjects and high school credits, and print them out. To find this information, refer to the websites of your state's Department of Education, your state's official Homeschool Association, or the HSLDA.
Having this information available, together with the Individual Learning Plan worksheets, will help you to first get the big picture of your child's education, which prepares you to then focus on the details.
